If you happen to’re a travel supervisor or are answerable for reserving and managing enterprise travel on your firm, you’ve seemingly come up in opposition to lots of the widespread business travel challenges — sluggish reserving processes, costly flight and lodge payments, and travel expense administration woes simply to call just a few.
When corporations come up in opposition to these challenges time and time once more, a lot of them flip to outsourcing enterprise travel administration to specialised travel companies. And, with the rising development within the digitization of many company providers, an increasing number of corporations are turning to expertise that may automate nearly all of their processes whereas saving them money and time.
Because of this organizations have the selection between utilizing a web-based company travel company or a standard travel company to handle their enterprise travel packages. Right here, we have a look at the variations between these two choices that will help you resolve which route is finest for your corporation.
How do conventional travel companies work?
Traditional travel agencies are made up of travel consultants and travel consultants that function out of a brick-and-mortar location and work with corporations to handle their enterprise travel wants.
Based mostly on the corporate’s enterprise travel plans and desires, they normally undertake the next duties:
- Reserving flights and different transportation (automotive leases, trains, and many others)
- Making lodge reservations
- Creating travel itineraries for enterprise journeys
- Arranging travel visas
- Guaranteeing responsibility of care duties are met
- Working with finance departments to facilitate travel expense processes
- Offering help for enterprise vacationers
Firms use conventional companies to entry higher travel offers and to scale back the frictions usually concerned in travel administration. Whereas conventional travel companies usually have years of expertise within the travel trade and might relieve you of arduous reserving processes, many can’t match the requirements that fashionable companies want.
For instance, although travel brokers are tasked with managing the complete enterprise travel course of, many corporations nonetheless discover themselves in a loop of forwards and backwards with brokers attempting to get each journey element appropriate. As an alternative of saving time, companies spend double the time attempting to guide only one journey.
Plus, you’re usually required to name a hotline to guide a visit — and every name will value you in the event you can’t get the journey booked in a single go. That is on prime of the service fees and commission you’ll already be charged. And, since conventional travel administration corporations are likely to function between 9-5, they usually cost for out-of-hours help — that means that it’d take longer than you want on your question to be addressed.
On prime of this, whereas conventional companies do usually have entry to negotiated charges with suppliers, these charges rely upon the amount of gross sales they’re capable of ship. Typically, you’ll be constrained to travel choices that gained’t be good for you, however do depend in direction of the agent’s quota.
How do fashionable company travel companies with on-line platforms work?
On-line company travel companies with online booking tools are a lot better suited to addressing your each enterprise travel want.
Not solely do they provide the energy to handle and streamline each side of the enterprise travel course of your self from inside one platform, they offer you instantaneous entry to giant flight and lodging inventories and negotiated charges, that means you’ll be able to entry the most effective charges that swimsuit you.
Journey administration platforms, like TravelPerk, take away the company center man from the equation and provide the instruments and freedom to handle your personal travel program by yourself phrases.
Listed here are only a few methods TravelPerk’s on-line travel administration platform can profit your corporation travel wants:
- Anybody in your group can simply search, guide, and handle all flights and lodging reservations from inside TravelPerk’s user-friendly platform
- You will have entry to the world’s largest stock for reserving corporate flights and accommodation with the most effective charges
- You possibly can bake your travel policy and approval workflows into the platform to make sure compliance
- You possibly can guarantee the security of your vacationers always with our risk management solution that allows you to know the place they’re always and what conditions it’s essential to handle
- You and your vacationers can entry 24/7 support 365 days of the year with a 15-second response time
Plus, on-line company travel companies with on-line platforms develop with you. They’re simply scalable to accommodate enterprise progress and, since all your travel spend data is linked in a single place, in addition they make it easier to optimize your travel program by offering you with digestible, granular spend studies.
On-line company travel company vs conventional company: Which is best?
The success of your company travel program depends on on-line company travel administration.
The overwhelming majority of company travel providers are nonetheless caught utilizing conventional travel administration processes in an more and more digital world, which merely doesn’t swimsuit the wants of recent organizations trying to save money and time.
By combining human providers and state-of-the-art expertise, on-line travel companies and platforms might help you automate processes that normally take hours, prevent cash by presenting you with the most effective charges (that aren’t influenced by an agent’s quota!), and provide the flexibility and help it’s essential to execute your corporation travel program effectively.
On-line company travel instruments are the way forward for enterprise travel administration
Need to study extra about how TravelPerk streamlines enterprise travel reserving and administration on your firm? Reach out for a free demo with our workforce of consultants, or get began by signing up to the platform today.